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CAP App

對於教育工作者
Become A CAP

成為 CAP

If you did not see your agency on our active CAP list, your agency will need to complete the CAP application before you can register to become a Rent Well instructor. This process involves submitting some basic information about your agency, reviewing and acknowledging the terms of the agreement. Your application will be submitted to the Rent Well program for review. The minimum qualifications for a CAP are being a nonprofit, publicly funded, or governmental agency focusing on housing which is located in Oregon or Washington. If approved, you will receive an invoice for the one-time licensing fee of $200. If your agency doesn’t meet the minimum qualifications for becoming a CAP, the application will be denied, and you will not receive an invoice.

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如果您的機構被批准成為社區合作夥伴，該機構將需要指定的機構聯絡人。機構聯絡員將確保正確記錄學生數據，保留其機構的講師名單，並將成為其機構 Rent Well 計劃的聯繫人。

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我承認我已閱讀並理解服務條款中提供的所有信息，並且通過提交此申請，我代表我的機構同意服務條款及其概述的政策和程序。

TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 1 RENT WELL PROGRAM COMMUNITY AGENCY PARTNER MEMO OF AGREEMENT This RENT WELL PROGRAM COMMUNITY AGENCY PARTNER AGREEMENT (the “Agreement”) is by and between Transition Projects (the “Lead Agency”) (the “Community Agency Partner”). I. DEFINITIONS For purposes of this Agreement, the following words have the meanings set forth next to them: a. “Affiliated Individual” means an individual that is either employed as staff or in a volunteer role at a Community Agency Partner that is eligible to go through the Train the Trainer Course to become a Certified Instructor or Trained Professional. b. “Certified Instructor” means Curriculum instructors who have completed the Rent Well Train the Trainer Course, passed the required knowledge test and signed a Rent Well Program Certified Instructor Agreement. c. “Curriculum” means the Rent Well Program tenant educational materials. d. “Curriculum Materials” means the Rent Well Program Student Workbook, Instructor Manual, Participant Information Form, Course Evaluation, and other such documents developed as part of the Curriculum. e. “Purpose” is to provide information and tools to the Target Population to acquire stable rental housing. f. “Graduate” means a Tenant Training Course student who has met all graduation requirements and received a graduation certificate. g. “Landlord Incentive Fund” means an umbrella term for a program that incentivizes landlords to accept Rent Well Graduates as tenants that is administered by local governments. h. “Rent Guarantee Program” means a program that incentivizes landlords to accept eligible Tenant Education Graduates as tenants that and is administered by the Oregon Housing and Community Services and its provider agencies for use in the State of Oregon. i. “Student” means persons in the Target Population that attend a Tenant Training delivered by a Certified Instructor using the Curriculum and Curriculum Materials. j. “Tenant Training Course” means training given to Students using the Curriculum and Curriculum Materials by a Certified Instructor to further the Purpose. k. “Train the Trainer Course” means the Rent Well instructor certification training delivered by the Lead Agency that an Affiliated Individual completes to become either a Certified Instructor or Trained Professional. l. “Trained Instructor” means an Affiliated Individual that in the past has participated in and passed the requirements associated with Train the Trainer Course, but does not currently meet the Certified Instructor guidelines. m. “Trained Professional” means an Affiliated Individual that has taken part of the Train the Trainer Course but has not completed the additional requirements to become a Certified Instructor and cannot teach Tenant Training Courses. n. “Target Population” means those low-income persons who lack information regarding tenant’s rights and responsibilities and who may have rental screening barriers. TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 2 II. TERM This Agreement will run from the Effective Date of the date signed on the last page of this agreement addendum (the “Term”) and, unless terminated in writing by OHCS, the program provider, or the Program Subrecipient. This term will be for two years from the effective date. III. REPRESENTATIVES The following persons are the representatives for the parties. Communications regarding this Agreement will be sent to these representatives. The representatives may be updated at any time by one party giving written notice to the other, and such change in representatives will be effective upon the date the change is communicated, unless the notice provides for another effective date. The Community Agency Liaison will ensure that student data is recorded properly, keep a list of their agency’s Certified Instructors and Trained Professionals, and ensure the integrity of the Curriculum and Curriculum Material at their organization. Lead Agency Representative Community Agency Liaison Name: Caitlyn Kennedy Title: Rent Well Program Administrator Organization: Transition Projects Inc. Address: 8028 E Burnside St. Portland, Oregon 97215 Email: caitlyn.kennedy@tprojects.org Phone: 503-280-4755. RESPONSIBILITIES a.

INSTRUCTOR CERTIFICATION.

i. TRAINING. The Lead Agency will work to coordinate and deliver Train the Trainer course to interested parties.

ii. TRAINING FEES. The Lead Agency may charge reasonable fees to interested parties to cover its costs associated with Train the Trainer Course or re-certifications trainings, or program growth.

iii. CERTIFIED INSTRUCTOR REQUIREMENT. Community Agency Partner must have at least one Certified Instructor affiliated with the agency to teach the Curriculum and Tenant Training course.

A Certified Instructor may transfer or expand their certification/affiliation to another agency (unlicensed agencies must purchase a licensing prior to this transfer/expansion) by notifying the Lead Agency. b. LANDLORD GUARANTEE AND RENTAL ASSURANCE FUND FOR TENANCY PROGRAMS. i. Lead Agency will clearly communicate with Community Agency Partners (and Certified Instructors) as to whether the Community Agency Partners are permitted to access a Landlord Incentive Fund such as the Rent Guarantee Program and the requirements for accessing such a program. ii. The Community Agency Partner is responsible for complying with the TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 3 requirements associated with accessing the Landlord Guarantee Program, as set forth in Lead Agency’s written policy. Should the Community Agency Partner fail to comply with such requirements, it may loss access to Landlord Incentive Funding. Further, Lead Agency may impose such conditions and/or requirements as it deems necessary for Community Agency Partner to meet before the Community Agency Partner may again access such Landlord Guarantee. iii. Lead Agency may modify or terminate the Landlord Incentive Funds at any time by providing the Community Agency Partner with prior written notice of the modification or termination of the program. iv. Lead Agency will provide the Community Agency Partner with branded marketing flyers for landlords who may accept Rent Well Graduates as tenants and participate in the Landlord Guarantee Program. v. Eligibility and Requirements for Oregon Community Agency Partners that are eligible to access the Rent Guarantee Program is in the Rent Guarantee Program Addendum at the end of this Agreement. c. MONITORING REQUIREMENTS. The Community Agency Partner is responsible for the following: i. Ensuring that Certified Instructors confirm Students have met graduation requirements before Students are issued a graduation certificate. ii. Ensuring that anyone teaching the Tenant Training course on behalf of the Community Agency Partner is a Certified Instructor who holds a valid Rent Well Program Certified Instructor Agreement. iii. Ensuring that individuals interested in teaching the Curriculum attend the Certified Instructor Trainings, that such persons pass the Certified Instructor Training test and sign a Rent Well Program Certified Instructor Agreement before teaching the Curriculum, and that Certified Instructors meet requirements to remain certified, if they continue to teach. iv. Monitoring delivery of the tenant training, and Curriculum by Certified Instructors at its agency to ensure quality. v. Promptly addressing any quality issues if a Certified Instructor is not delivering the Curriculum in a high-quality, professional manner. vi. Through its Certified Instructors, ensure Students sign a release of information at the first class to permit Community Agency Partner to release information to the Lead Agency and State of Oregon Housing and Community Services in the Participant Information Form (which is part of the Curriculum) and allow monitoring by the Lead Agency. vii. Ensuring that Certified Instructors with the Community Agency Partner comply with all other provisions of the Rent Well Program Certified Instructor Agreement (provided as Attachment 1 to this agreement). V. COMMUNITY STANDARDS. a. Community Agency Partners must require Certified Instructor to teach the Curriculum using the recommended session length for each section (70 minutes for a single section, 2.5 hours for a two-section session, 4 hours for a three-section section, and 6 hours for a foursection session), to deliver all sessions to Students in correct order, and to cover all Curriculum content with Students before Students are allowed to graduate. b. Community Agency Partner must require Certified Instructor to adhere to an instructor- TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 4 student ratio of no more than 1 Certified Instructor to 12 Students (or a 2:24 ratio) unless Certified Instructor receives a waiver from Lead Agency. Certified Instructors may use teaching assistants who are not Certified Instructors, but they may not be counted for the purposes of acceptable instructor-student ratio. c. Community Agency Partner must require Certified Instructor to honor the following attendance policy: i. If a Student misses the first section of the curriculum, the Student must be dropped from that Tenant Training course, but may enroll in a future Tenant Training series. ii. If a Student misses up to two sections of the Curriculum (other than first section), the Student may make up those section(s) by reviewing the material with the Certified Instructor. This review session must be documented. iii. If a Student misses more than 15 minutes of a class time in a single session, the Student is considered to be absent for that session and must make up the class as described above in V(c)(ii) above. iv. If a Student is absent as defined in V(c)(ii) and V(c)(iii) above, the Student cannot graduate, but Student may enroll in a future Tenant Training course. d. Community Agency Partners must require Certified Instructors to not allow Students to graduate unless they meet the minimum attendance, assignment, and graduation requirements laid out in the Curriculum and Curriculum Materials. VI. REPORTING REQUIREMENTS. Lead Agency and Community Agency Partners may establish reporting requirements for Certified Instructors as part of its written policies. The Community Agency Partners will ensure its Certified Instructors meet reporting requirements. The Lead Agency will provide the necessary report forms as needed. VII. NONDISCLOSURE. All information regarding Students received through the Tenant Training Course shall be treated as confidential by Community Agency Partner (except if disclosure is permitted through a signed information release by Students). Community Agency Partners will hold such information in confidence, except as required by law or auditors, and as needed by to perform reporting obligations associated with this Agreement. However, these non-disclosure and non-use provisions do not apply after and to the extent such information: (i) is or becomes generally available to the public through no act or failure to act by Community Agency Partner; (ii) was already in the Community Agency Partner’s possession at the time of its disclosure as shown by Community Agency partner’s prior written records; (iii) is subsequently disclosed to Community Agency Partner on a non-confidential basis by a third party or by Participant without violating any obligation of secrecy relating to the information disclosed; or (iv) is subsequently developed independently by an employee or agent of the Community Agency Partner who did not have access to the information. Neither party will use the name of the other in publicity releases, referrals, advertising, or similar activity without the prior consent of the other. VIII. LICENSING TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 5 a. OWNERSHIP OF CURRICULUM. All materials licensed through this Agreement, including the Curriculum, Curriculum Materials, and the Rent Well Trademarks, are owned or controlled by the Lead Agency or by the party credited as the provider of a portion of the Curriculum and Curriculum Materials. Community Agency Partner agrees to abide by all notices of copyright, trademark, or other intellectual property rights, information, or restrictions contained in any Curriculum and Curriculum Materials. Without limiting the foregoing, Community Agency Partner specifically acknowledges and agrees that all information licensed pursuant to this Agreement is subject to restrictions as described herein. b. LICENSING FEES. The Community Agency Partner will pay a one-time fee of $200. The Community Agency Partner’s Certified Instructors will have use of the curriculum and curriculum materials. Certified Instructors will have access to the most recent versions of the curriculum materials that do not require a re-certification training. c. COPYRIGHT. Subject to the terms set forth in this Agreement and for the Term (unless earlier terminated), Lead Agency grants to Community Agency Partner a limited, nonassignable, nontransferable, royalty-free, non-sublicensable and nonexclusive license to reproduce and distribute the Curriculum for the sole purpose of enabling its affiliated Certified Instructor to teach the Tenant Training Course using the Curriculum and Curriculum Materials solely for purpose of reaching the Target Population. i. Community Agency Partner may charge a fee to or on the behalf of the Students if necessary to cover costs to deliver the Tenant Training Course but must submit a formal request in writing to the Lead Agency about planned fees and costs breakdown prior to advertising or collecting the fees to be reviewed for approval. Fees should only be intended to cover the cost of delivering the Tenant Training Course and should not indeed to make a profit. d. LIMITATIONS. Community Agency Partners may not reproduce, sell, share or otherwise distribute the Curriculum and Curriculum Materials if not in strict accordance with this Agreement. e. NON-COMPETE. The Community Agency Partner are prohibited from developing a similar curriculum while under this agreement and during the following three (3) years after the Agreement is terminated. f. MODIFYING CURRICULUM. Community Agency Partners may not in any case modify, change, or create derivative works of the Curriculum and Curriculum Materials without Lead Agency’s prior written approval, which may be denied for any reason. Supplemental materials shall not be incorporated into the Curriculum or Curriculum Materials and shall not use the Rent Well brand. Community Agency Partners shall not supplement the Curriculum using materials from any third-party tenant education programs under any circumstances. g. UPDATING THE CURRICULUM. Community Agency may propose updates to the Curriculum and Curriculum Materials to the Lead Agency in writing. It is Lead Agency’s discretion as to whether Lead Agency will move forward with the proposed updates. Any updates, modifications, or changes to the Curriculum and Curriculum Materials will be provided by Lead Agency to the Certified Instructors affiliated with Community Agency either TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 6 in writing or electronically. h. USE OF RENT WELL NAME, BRAND, AND LOGO. i. Subject to the terms set forth in this Agreement and for the Term (unless earlier terminated) the Lead Agency hereby grants a limited, non-exclusive, nonsublicensable, non-transferrable, and royalty-free license to Community Agency Partners to use the Rent Well name, brand, and logo (as set forth on Attachment B, collectively, the “Rent Well Marks”) when marketing or delivering the Curriculum in the Territory to potential Students and landlords who may participate in the Landlord Guarantee Program or Rental Assurance for Tenancy Fund programs. All usage of the Rent Well Marks, in addition to the requirements contained herein, must be in accordance with the Trademark Style Manual, which may be updated from time-to-time by the Lead Agency. ii. The Rent Well Marks cannot be applied to other rental education programs without written permission from Lead Agency. iii. The Rent Well Marks must be printed in black and white/grayscale or the branded teal color, not in other colors. iv. The Community Agency Partner is strictly prohibited from creating its own landlord marketing materials using the Rent Well Marks, however, it may create marketing flyers to recruit the Target Population. v. The Community Agency Partner recognizes the value of the good will associated with the Rent Well Marks and acknowledges that the Rent Well Marks and all rights therein including the good will pertaining thereto, belong exclusively to, and will inure to the benefit of, the Lead Agency. vi. The Community Agency Partner will comply with the marking provisions of the trademark laws of the Territory. The following marking must be included on any other materials including the Rent Well Marks as an acceptable form of marking: “Rent Well is a trademark of Transition Projects, used under sublicense by [name of Community Agency Partner].” IX. POLICING The Community Agency Partner agrees to notify Lead Agency promptly of any suspected or known improper or unauthorized use of the Curriculum, Curriculum Materials, Tenant Training Course or Rent Well Marks by third parties. No action, other than the above notification to the Lead Agency, shall be taken by Community Agency Partner for enforcement of the Curriculum, Curriculum Materials, Tenant Training, or Rent Well Marks. It is the intent of the parties that the Lead Agency be primarily responsible for all infringement enforcement, in the Lead Agency’s sole discretion. In the event the Lead Agency pursues litigation or administrative proceedings against any third party for infringement of the Rent Well Program Community Agency Partner Agreement, the Lead Agency shall solely control the prosecution of any such litigation or proceeding. In the prosecution of any such litigation or proceeding, Community Agency Partner agrees to execute any and all documents and to do such other acts or things as may be necessary to carry out such prosecution, in the reasonable opinion of the Lead Agency’s counsel. TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 7 X. POLICY UPDATES The Lead Agency, retains the right to create or amend policies associated with the Curriculum, Curriculum Materials, and Tenant Training course delivery to ensure program quality. Lead Agency will provide notice in writing or via email on the Rent Well list serve to Community Agency Partner Liaisons and/or Certified Instructors in a timely manner regarding all new and modified policies. XI. GENERAL AGREEMENT PROVISIONS a. TERMINATION FOR CAUSE. If, through any cause, the Community Agency Partner shall fail to fulfill in timely and proper manner its obligations under this Agreement, if the Community Agency Partner has unacceptably high claim rates against the Landlord Guarantee Program or the Rental Assurance for Tenancy Fund (as determined by the Lead Agency,) or if the Community Agency Partner violates any of the covenants, agreements, or stipulations of this Agreement, the Lead Agency shall have the right to terminate this Agreement by giving written notice to Community Agency of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination. Notwithstanding the above, the Community Agency Partner shall not be relieved of liability to the Lead Agency for damages sustained by the Lead Agency by virtue of any breach of the Agreement by Community Agency. b. TERMINATION FOR LACK OF AGREEMENT. If the Community Agency Partner does not have a valid, existing Agreement with the Lead Agency dated after July 1st, 2016, then this Agreement shall terminate in ten (10) days. c. TERMINATION FOR CONVENIENCE. The Lead Agency and the Community Agency Partner may terminate this Agreement at any time by mutual written consent. In addition, either party may terminate this Agreement with ninety (90) days prior written notice to the other, or any reason in its sole discretion. d. EFFECT OF TERMINATION. If the Agreement is terminated, the Community Agency Partner and any Certified Instructor affiliated with the Community Agency Partner must immediately cease to provide Tenant Training courses and must immediately return all copies of the Curriculum and Curriculum Materials it has in its possession to Lead Agency within five (5) days of such termination. In addition, the Community Agency Partner must immediately cease using the Rent Well Marks and return or destroy any materials that contain the Rent Well Marks. e. NON-DISCRIMINATION. During the performance of this Agreement, the Community Agency Partner agrees as follows: i. Community Agency Partner will comply with the non-discrimination provisions of Title VI of the Civil Rights Act of 1964 (24 CFR 1), Fair Housing Act (24 CFR 100), and Executive Order 11063 (24 CFR 107). ii. Community Agency Partner will comply with prohibitions against discrimination on the basis of age under Section 109 of the Act as well as the Age Discrimination Act of 1975 (24 CFR 146), and the prohibitions against discrimination against otherwise qualified individuals with handicaps under Section 109 as well as section TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 8 504 of the Rehabilitation Act of 1973 (24 CFR 8). iii. Community Agency Partner will comply with the equal employment and affirmative action requirements of Executive Order 11246, as amended by Order 12086 (41 CFR 60). iv. Community Agency Partner will comply with the Americans with Disabilities Act (42 USC 12131, 47 USC 155, 201, 218 and 225), which provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodation, state and local government services and telecommunications. The Act also requires the removal of architectural and communication barriers that are structural in nature in existing facilities. For CDBG and/or HOME funded projects, Community Agency Partner will also comply with affirmative marketing policy and outreach to minorities and women and to entities owned by minorities and women per 24 CFR 92.351 and/or 24 CFR 570.601(a)(2), if the funds will be used for housing containing 5 or more assisted units. f. ACCESS TO RECORDS. The Lead Agency, or their duly authorized representatives, shall have access to any books, general organizational and administrative information, documents, papers, and records of the Community Agency Partner which are directly pertinent to this Agreement, for the purpose of making audit examination, excerpts, and transcriptions. All required records must be maintained by the Community Agency Partner for three (3) years after termination of the Agreement. g. INDEMNIFICATION. The Community Agency Partner shall hold harmless, defend, and indemnify the Lead Agency, and the Lead Agency’s officers, agents, and employees against all claims, demands, actions, and suits (including all attorney fees and costs) brought against any of them arising from the Community Agency Partner’s work under this Agreement. h. WORKERS’ COMPENSATION INSURANCE. i. The Community Agency Partner, and all Affiliated Individuals employed by the Community Agency Partner working under this Agreement, are subject employers under the Oregon Worker’s Compensation law and shall comply with ORS 656.017, which requires them to provide workers’ compensation coverage for all their subject workers. A current certificate of insurance, or copy thereof, shall be made available in a timely manner to the Lead Agency when requested. The Community Agency Partner further agrees to maintain worker’s compensation insurance coverage for the duration of this Agreement. ii. In the event the Community Agency Partner’s worker’s compensation insurance coverage is due to expire during the term of this Agreement, the Community Agency Partner agrees to timely renew its insurance, either as a carrier-insured employer or a self-insured employer as provided by Chapter 656 of the Oregon Revised Statutes, before its expiration, and the Community Agency Partner agrees to provide Lead Agency such further certification of worker’s compensation insurance and renewals of said insurance when asked to produce a copy. i. LIABILITY INSURANCE. i. The Community Agency Partner shall maintain General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence for Bodily Injury TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 9 and Property Damage. It shall include contractual liability coverage for the indemnity provided under this Agreement, and shall provide that the Lead Agency and its agents, officers, and employees are Additional Insured but only with respect to the Contractor’s services to be provided under this Agreement. If the Community Agency Partner will be driving or using a vehicle on behalf of the Lead Agency, then Automobile Liability insurance with a combined single limit of not less than $1,000,000 per occurrence for Bodily Injury and Property Damage, including coverage for owned, hired, or non-owned vehicles, as applicable. ii. The limits of the insurance shall be subject to statutory changes as to maximum limits of liability imposed on municipalities of the state of Oregon during the term of the Agreement. The insurance shall be without prejudice to coverage otherwise existing and shall name as additional insureds the Lead Agency, and its officers, agents, and employees. Notwithstanding the naming of additional insureds, the insurance shall protect each insured in the same manner as though a separate policy had been issued to each, but nothing herein shall operate to increase the insurer’s liability as set forth elsewhere in the policy beyond the amount or amounts for which the insurer would have been liable if only one person or interest had been named as insured. The coverage must apply as to claims between insureds on the policy. The insurance shall provide that it shall not terminate or be canceled without thirty (30) days written notice first being given to the Lead Agency. If the insurance is canceled or terminated prior to completion of the Agreement, the Community Agency Partner shall provide a new policy with the same terms. The Community Agency Partner agrees to maintain continuous, uninterrupted coverage for the duration of the Agreement. The insurance shall include coverage for any damages or injuries arising out of the use of automobiles or other motor vehicles by the Community Agency Partner. iii. The Community Agency Partner shall maintain on file with the Lead Agency a certificate of insurance certifying the coverage required under subsection (i). The adequacy of the insurance shall be subject to the approval of the Lead Agency. Failure to maintain liability insurance shall be cause for immediate termination of this Agreement by the Lead Agency. In lieu of providing a copy of the certificate of insurance, Community Agency Partner shall furnish a declaration that Community Agency is self-insured for public liability and property damage for a minimum of the amounts set forth in ORS 30.270 when requested. j. SUBCONTRACTING AND ASSIGNMENT. The Community Agency Partner shall not subcontract its work under this Agreement, in whole or in part. The Community Agency Partner may not market the program to any party outside of the agency nor provide program consultation to any party outside of the agency without permission for the Lead Agency. The Community Agency Partner will forward such inquiries and interest to the Lead Agency. k. INDEPENDENT CONTRACTOR STATUS. The Community Agency Partner is engaged as an independent contractor and will be responsible for any federal, state, or local taxes and fees applicable to payments hereunder. The Community Agency Partner and its Affiliated Trained Professionals and Certified Instructors are not employees of the Lead Agency and are not eligible for any benefits through the Lead Agency, including without limitation, federal social security, health benefits, workers’ compensation, unemployment compensation, and TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 10 retirement benefits. l. OREGON LAWS AND FORUM. This Agreement shall be construed according to the laws of the State of Oregon. Any litigation between Lead Agency and Community Agency Partner arising under this Agreement or out of work performed under this Agreement shall occur, if in the state courts, in the Multnomah County court having jurisdiction thereof, and if in the federal courts, in the United States District Court for the State of Oregon. m. COMPLIANCE WITH LAWS. In connection with its activities under this Agreement, the Community Agency Partner shall comply with all applicable federal, state, and local laws and regulations. n. AMENDMENTS. A written notice executed by the Lead Agency to the Community Agency Partner may amend the agreement. o. NOTICES. Any notices permitted or required by this Agreement will be either emailed to the Community Agency Liaison by the Lead Agency contact or emailed as well as sent by the United States Postal Service. p. SEVERABILITY. If any provision of this Agreement is found to be illegal or unenforceable, this Agreement nevertheless shall remain in full force and effect and the provision shall be stricken. q. INTEGRATION. This Agreement contains the entire Agreement between the Lead Agency and the Community Agency Partner and supersedes all prior written or oral discussions or Agreements. r. PROGRAM AND FISCAL MONITORING. The Lead Agency shall monitor on a regular basis with reasonable notice the Community Agency Partner to assure Agreement compliance. Such monitoring may include, but are not limited to, on site visits, telephone interviews, and review of required reports and will cover both programmatic and fiscal aspects of this Agreement. The frequency and level of monitoring will be determined by Lead Agency Representative. TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT – 11/6/18 1 RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER MEMO OF AGREEMENT – Rent Guarantee Program Addendum This ADDENDUM to RENT WELL PROGRAM COMMUNITY AGENCY PARTNER AGREEMENT is by and between the Lead Agency and the Community Agency Partner in the state of Oregon to incorporate the Community Agency Partner as a Subrecipient of the Rent Guarantee Program funded by Oregon Housing and Community Services (OHCS) and provided by the Lead Agency. I. DEFINITIONS. For purposes of this Agreement, the following words have the meanings set forth next to them: a) Eligible Graduate: means individuals or families: a. with a household income at or below sixty percent (60%) of area median income; b. who may be homeless or unstably housed; c. who have program-specific barriers to housing stability (e.g.; poor credit history/ratings, criminal background history or a history of housing eviction(s)); d. who have completed a Rent Well course, an OHCS-approved Tenant Readiness Education course prior to entering into an agreement with the landlord; and e. who have no previous program claim. b) Landlord: means, owners or operators of any rental housing in the state of Oregon, participating in the Program through an agreement with the Program Provider and who have entered into a rental agreement with an Eligible Graduate. c) Program: means OHCS’ Rent Guarantee Program. d) Program Provider: means an Oregon entity that has entered into a contract with OHCS to provide program services. e) Program Subrecipient: means a subgrantee of the Program Provider based in Oregon, who is responsible for ensuring that the minimum OHCS standards as described in the Rent Guarantee Program Addendum, program rules, regulations, polices, guidelines, and program manuals are followed. f) Tenant Readiness Education: means, a OHCS approved curriculum of personal budgeting, tenant/landlord relationships and other relevant matters taught to eligible graduates of the program and who receive a certification of completion after successfully completing the course. Such as the Rent Well curriculum. II. PROGRAM PROVIDER RESPONSIBILITIES. The duties of the Program Provider include: a. Determine eligibility of landlord and graduates in the program; b. Assist eligible graduates in obtaining permanent housing; c. Provide communication and outreach to landlords to increase their willingness to rent to eligible graduates who have rental barriers, but have gone through the program’s tenant readiness education course, Rent Well; d. Provide Rent Well courses; TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT ADDENDUM– 11/6/18 2 e. Notify OHCS of any substantive changes to the OHCS-approved Tenant Readiness Education; f. Enter into program agreements with landlords; g. Enter client information into OHCS’ Homeless Management Information System (HMIS) when applicable; h. Process program claims, which include verification of damages, and process request for funds; i. Provide timely submission of required program reports; j. Comply with monitoring requirements and remedy actions as required by OHCS; and k. Adhere to all program guidelines. III. PROGRAM SUBRECIPIENT RESPONSIBILITIES. The duties of the Program Subrecipient include: a. Inform landlords and graduates about eligibility standards of the program; b. Assist eligible graduates in obtaining permanent housing through providing resources to students in the Program Subrecipients Rent Well Classes; c. Provide communication and outreach to landlords to increase their willingness to rent to eligible graduates who have rental barriers, but have gone through the program’s tenant readiness education course, Rent Well, if asked by the landlord; d. Provide Rent Well courses; e. Enter client information into OHCS’ Homeless Management Information System (HMIS) when applicable; f. Provide timely submission of Rent Well course close out information to the Program Provider; g. Maintain proper documentation; h. Comply with monitoring requirements and remedy actions as required by the Program Provider and/or OHCS; and i. Adhere to all program guidelines. IV. GRADUATE ELIGIBILITY STANDARDS. Income a. The countable income must be at or below 60% of the area median income in the month of application, as determined by HUD HOME Income Limits. Find Income limits at http://www.oregon.gov/ohcs/pages/research-income-rent-limits.aspx. Count the income of every adult person in the household to determine financial eligibility for the program. Housing Status. Eligible Graduates must meet one of the following categorical definitions of homeless or at risk of becoming homeless. a. Category 1: Literally Homeless—household who lacks a fixed, regular, and adequate nighttime residence, meaning: i. Living in a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport or camping ground; ii. Living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT ADDENDUM– 11/6/18 3 transitional housing, or hotels and motels paid for by charitable organizations or by federal, state or local government programs); OR iii. Exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution. b. Category 2: Imminent Risk of Homelessness—household who will imminently lose their primary nighttime residence provided that: i. The primary nighttime residence will be lost within 14 days of the date of application for homeless assistance; ii. No subsequent residence has been identified; AND iii. Household lacks the resources or support networks, e.g., family, friends, faithbased or other social networks, needed to obtain other permanent housing. c. Category 3: Homeless Under Other Federal Statutes—unaccompanied youth under 25 years of age, or family who do not otherwise qualify as literally homeless or imminent risk of homelessness, but who: i. Are defined as homeless under other listed federal statutes; ii. Have not had a lease, ownership interest, or occupancy agreement in permanent housing during the 60 days prior to the program assistance application; AND iii. Have experienced persistent instability as measured by two moves or more during the preceding 60 days; and can be expected to continue in such status for an extended period of time due to special needs or barriers. d. Category 4: Fleeing/Attempting to Flee Domestic Violence—household who: i. Is fleeing, or is attempting to flee, domestic violence; ii. Has no other safe residence; AND iii. Lacks the resources or support networks to obtain other permanent housing. e. Category 5: Unstably Housed—household who: i. Is at risk of losing their housing, and does not otherwise qualify as homeless under the above listed (1-4) categories, provided that: ii. They have been notified to vacate current residence or otherwise demonstrate high risk of losing current housing; AND iii. Lack the resources or support networks to obtain other permanent housing. Barriers. Tenants must experience specific barriers to housing stability. Barriers include, but are not limited to, having a poor credit history or ratings, having a criminal background history, and/or having a history of housing eviction(s). Tenant Readiness Education. Tenants must have successfully completed the OHCS-approved Tenant Readiness Education course, Rent Well. Residence Location. Residence covered by the Rent Guarantee Program must be located in Oregon. V. ELIGIBILITY DOCUMENTATION REQUIREMENTS. Documentation related to graduate eligibility must be obtained and available in client files. Documentation must include barriers to housing stability, income and the successful completion of the Rent Well course. In the case where tenant files are collected and maintained electronically, required documentation must be made available to OHCS and/or the Program TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT ADDENDUM– 11/6/18 4 Provider in paper form when requested. OHCS requires Program Providers and Subrecipients to comply with the following general documentation standards listed in order of preference: a. Third-Party Documentation, where it is available, is the preferable form of documentation. Third party documentation includes verification from an employer, landlord, public benefit worker, agency service provider, etc. Written verification sent directly to program staff or via the applicant is preferred. b. Intake Worker Observation may include oral statements made by a social worker, case manager, or other appropriate official at an institution, shelter, or other facility and documented by the Intake Worker. When the Intake Worker is unable to obtain a written or oral statement from a shelter, institution or facility staff, the Intake Worker must document their efforts, in writing, to obtain eligibility documentation and place it in the client’s file. c. Participant Self-Certification requires a written and signed document by the individual or head of household seeking assistance attesting to the facts for which they are certifying. A third-party may be designated by a participant to sign documents on their behalf when they are unable to do so. It is the responsibility of the program provider to provide access to language interpretation services and assistive devices necessary for participants to understand the documents they are certifying. Documentation of all efforts to obtain higher preference of verification (3rd party and Intake Worker Observation) must be in writing and kept in the eligible graduate’s file. At the minimum, a Subrecipient’s client file must contain the following: a. Signed Release of Information (or documentation of refusal to sign ROI); b. A Student Information Form; c. Verification of income; d. Verification of housing barriers; e. Certification of successful completion of a Rent Well course; Program Providers and Subrecipient’s shall retain and keep accessible all such program and fiscal records, books, documents, papers, plans, and writings for a minimum of (6) six years, following final payment or termination of agreement, or until the conclusion of any audit, public records request, controversy or litigation arising out of, or relating to, the program or such longer period as may be required by applicable law, whichever date is later. VI. MONITORING. Program Providers are required to monitor their Subrecipients at least once during a biennium. Subrecipient monitoring procedures must be in place and adequately ensure compliance with program requirements. Monitoring reports are retained by the Program Provider and made available for review by OHCS or other authorized entity. TRANSITION PROJECTS – RENT WELL PROGRAM – COMMUNITY AGENCY PARTNER AGREEMENT ADDENDUM– 11/6/18 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement and Addendum to be executed by their respective duly authorized agents effective as of the date.

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